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FIRST TIMERS: WORKING WITH AN EVENT PLANNER

By: Jill Cicero


For many clients venturing into planning an event, it will be a new experience with many decisions to consider. Although working with an event professional to help you plan an event is meant to provide a sense of relief, it may also be intimidating for those who are not sure what to expect. Let’s put your worries aside. The next four steps can be your guide on getting this process started!


STEP ONE:  ASSESSMENT OF YOUR NEEDS

If you sent us an inquiry, your planner will already have some information to go by, but if not, he or she will ask all the necessary information. In this first step, your planner will guide you through the best service package to suit all your planning needs depending on the type of occasion and your budget. 


STEP TWO: MEET & GREET

Your planner will chat with you either in person, via video conference, or by phone. The biggest priority for planners is getting to know you on a somewhat personal level, in addition to understanding and defining your expectations. After the initial consultation, (which should be a complimentary service offering), the planner will go into more details surrounding the planning process for the event. Details expected to be discussed range from signature themes, color pallet selection, venue location, and most importantly, how to navigate through the decision making process so that your event feels uniquely yours. 


STEP THREE:  PROPOSAL AND OUTLINE

Following step one and two, your planner will begin the most fun part — getting started on planning your special celebration!. With your specific needs in mind, your planner will provide you a proposal custom to your needs, which is essentially presents itself as an outline of the planner’s services and general pricing guidelines.  Your planner will most likely provide suggestions for choosing the industry’s most trusted vendors, such as venue locations for the reception, florists, photographers, and so forth.


STEP FOUR: THE CONTRACT

Here is where you will seal the deal and hire your planner! Now we can move forward and get to the fun in making it happen and ensuring your special event comes to life just as you dreamed! The real fun will now begin. Your Planner acts an ultimate resource, ensuring your event is stress free, in trend, and memorable for all.  Planners will take things one step at a time, in addition to provide you with the best options tailor made with you in mind, track your budget, and afford you with the best vendors in the industry for your celebration.


HOW DO I KNOW I HIRED THE RIGHT PLANNER FOR ME?

Your relationship with you planner is extremely special. As you navigate through the interview process for choosing a planner who’s right for you, keep in mind that you should choose someone who you feel a connection with. This feeling is typically intuitive — yet at the same time, do your diligence in research on your planner’s background. Ask for previous samples of their work, reference past client reviews, and make sure that you are both on the same page in regards to your expectation for communication throughout the planning process. 

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